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November 8, 2005SPECIAL MEETING and REGULAR MEETING
Special meeting of the Gerrish Township Board was called to order at 7:00 p.m. at the Municipal Center. Present: Supervisor Gaylor, Clerk Boyle, Treasurer Ragan, Trustee Lippert and Trustee Ostling. Also present: 2 citizens.
Motion by Ragan, supported by Lippert: CARRIED that Board enter Public Hearing on petitions from 69.1% of the property owners requesting that the Board create a Special Assessment District to fund improvements to Candlewood Drive in Johnson Manor #3 Subdivision. The Clerk offered up the roll for examination and asked for any objections or comments. Letters of objection from Douglas A. and Mary E. Natchko and Tim and Tamara Cohee were read into the record. Mr. Cohee was present and expressed concern that he had not been notified of an upcoming Special Assessment when he recently purchased his home. He also noted that his driveway is on N. Cut Road and although his property abuts Candlewood, the property does not access Candlewood. He was advised of the conditions to file a protest with the Tax Tribunal.
Motion by Lippert, supported by Ostling: CARRIED that the Public Hearing be closed and the Special Meeting be re-entered.
Special Meeting adjourned at 7:20 p.m.
Regular meeting called to order at 7:30 p.m. with the Pledge of Allegiance.
Present: Supervisor Gaylor, Clerk Boyle, Treasurer Ragan, Trustee Lippert and Trustee Ostling. Also present: 10 citizens.
Motion by Lippert, supported by Ostling: CARRIED to approve the minutes of the Regular October 11th, Special October 17th, and Special November 1st meetings.
ADDITIONS/CHANGES TO AGENDA: None
PUBLIC COMMENTS: None
CORRESPONDENCE: 1. J. Catellane regarding status of property. The Assessor responded that the Township has no authority to grant lake access rights. 2. Roscommon County United Way regarding request for donations. Employees have been notified. 3. Huron Pines RC&D Area Council regarding donation. 4.
4. BC/BS regarding Medicare poster pertaining to Medicare Modernization Act. Poster posted in the lobby. 5. Unemployment Insurance Agency regarding $5,764.24 claim. The Clerk will send a copy of the previous letter indicating the Township is not responsible for this claim with a copy to Representative Sheltrown. 6. Roscommon County Planning Commission regarding proposed changes to Zoning Amendment. 7. Roscommon County Central Dispatch regarding Higgins’ intercepts. 8. Office of Financial and Insurance Services regarding current $7,064.00 escrow amount. 9. T. Anderson regarding Medicare Part D Prescription Drug Plan requirements. 10. P. Cadieux regarding request to replace two road signs. The Police Department has been requested to survey the Township’s road signs. Their assessment of road sign replacement needs will be considered when developing the Budget for 2006-2007. 11. DNR regarding Open House, December 1, 3:00 p.m. - 7:00 p.m., M-18 office. Gerrish Township is under review this year for ‘forest management’.
REPORTS: 1. Trustee Ostling a) attended MTA ‘Nuts and Bolts Township Fire Department’ b) attended COP meeting c) Planning Commission meeting 2. Trustee Lippert a) light reported at K of C b) 9-1-1 Authority Board report: AuSable Township has no fire and/or ambulance service. Direction will be requested from the County Commissioners as to the procedure to be followed in the event a 9-1-1 call is received from residents of AuSable Township. 3. Treasurer a) report attached b) developed Employee Evaluations forms to be used in the near future to evaluate the Township employees c) attended COP meeting 3. Clerk a) Direct Deposit – 20 employees currently participating b) attended BC/BS conference in Gaylord. Developed new COBRA letters to reflect changes in the law c) attended COP survey assessment meeting. d) attended NCACU dedication representing the Township e) letters written to Bradish, Nuthatch and Blue Jay regarding missing signs and asking residents to report suspicious activities. Call 275-0911 at the time of the suspicious activity. e) Mary Ann Figley and Shari Patchin will tabulate the Planning Commission surveys after hours with the assistance of a computer program developed by Chad Kelly, Planning Commission member. f) flu shots currently not available. 4. Supervisor a) attended Planning Commission meeting b) met with J. Sheltrown c) met with several State officials d) attended COP meeting. 5. The fire and ambulance report indicated 28 medical calls and 12 fire related calls. Fire/EMS Department collected $9,988.65 for ambulance calls. Fire training was SCBA practical, vehicle extrication and advanced vehicle stabilization. Medical training was medical legal and advanced airway. 6. The police report indicated 101 incidents to include, 2 Trash and Leaf Burning, 4 property damage accidents, 7 Junk Vehicle, 7 Junk and Garbage, 1 false alarms and 12 suspicious situations. Officers attended ACT-Now meeting. Jerry Boles, MSU, chaired COP survey meeting. Department selected to participate in a Job Task Analysis Survey. 7. Building/Zoning report acknowledged with $11,218.00 for permits and fees collected for October. 8. Assessor reported processing commercial property increases, completed form L-4408 for State, and updating files of new construction.
Motion by Lippert, supported by Ragan: CARRIED that bills be paid as presented.
OLD BUSINESS: 1. Motion by Ragan, supported by Ostling: CARRIED that the Board approves the Employee Handbook Amendment regarding the definition of ‘immediate family’ relating to funerals as presented. (See attached) 2. Motion by Ostling, supported by Ragan: CARRIED that the Board approves the following Resolution as revised:
WHEREAS, the Roscommon County Road Commission has determined that many of our roads are in need of maintenance and/or repair, and
WHEREAS, the current monies for road repairs comes from the General Fund, and
WHEREAS, the current operating millage for the General Fund has been reduced to 1.0252 due to the Headlee Amendment, and
WHEREAS, State Shared Revenue has been reduced in the past and its future is uncertain, and
WHEREAS, the Board and the residents believe roads are an important part of the Township,
THEREFORE, the Gerrish Township Board approves the following item to be placed on the ballot for the August 2006 Primary election:
GERRISH TOWNSHIP, ROSCOMMON COUNTY ROAD MILLAGE PROPOSAL
Shall the tax limitation on general ad valorem taxes within Gerrish Township, Roscommon County, imposed by Article IX, Sec. 6 of the Michigan Constitution, be increased for said Township by .5 mill ($.50 per $1,000 of taxable value) for the period of 2006 through 2009, inclusive, for road maintenance, and improvements, including paving and gravel of main thoroughfares; and shall the Township levy such increase in millage for said purpose, thereby raising in the first year an estimated $116,783.45.
[ ] Yes [ ] No Roll Call: Yes: Gaylor, Boyle, Ragan, Lippert, Ostling No: None Absent: None
NEW BUSINESS: 1. Motion by Boyle, supported by Ragan: CARRIED that the Clerk is authorized to contact the Roscommon County Road Commission requesting a cost estimate for a HMA (Hot Mix Asphalt) overlay of E. Higgins Lake Road from Burdell Road to Hitchcock Road as one of our road projects for 2006. The remainder of the project(s) will be determined at the December meeting. 2. Motion by Lippert, supported by Gaylor: CARRIED that the Board approves the Social Security Privacy Policy as presented. Roll Call: Yes: Gaylor, Boyle, Ragan, Lippert, Ostling No: None Absent: None 3. Motion by Lippert, supported by Gaylor: CARRIED that the Board authorizes the Assessor to send the Choctaw Woods properties to the December Board of Review for approval to be taxed for the Winter 2006. Roll Call: Yes: Gaylor, Boyle, Ragan, Lippert, Ostling No: None Absent: None 4. Motion by Ragan, supported by Ostling: CARRIED that upon recommendation of Chief Conner, the Board approves Matt Wooten as an regular on-call member of the Fire/EMS Department effective November 10, 2005. 5. Motion by Lippert, supported by Boyle: CARRIED that the Board approves the Police SOP Amendments regarding Letters and Communications, Complaints, Use of Vehicle Radios and Portable Radios, Patrol Cars – General and Patrol Cars – Equipment as presented. 6. Motion by Boyle, supported by Lippert: CARRIED that the Board authorizes the Clerk to contact the Roscommon County Road Commission requesting a contract for improvements to Candlewood Drive in the Johnson Manor #3 Subdivision. The Supervisor and Clerk are authorized to sign said contract. A Special Assessment District to be created as authorized by P.A. 188 of 1954, as amended. Estimated cost of the project is $29,749.50 to be on tax bills for Winter, 2006. Roll Call: Yes: Gaylor, Boyle, Ragan, Lippert, Ostling No: None Absent: None 7. Motion by Boyle, supported by Ostling: CARRIED that the Board accept with regret the resignation of Doug Hodges from the Planning Commission. Motion by Lippert, supported by Ostling: CARRIED that upon recommendation of Supervisor Gaylor, Robert Hoffman be appointed to the Planning Commission with a term to expire July 1, 2006. 8. Motion by Lippert, supported by Gaylor: CARRIED that the Clerk is authorized to contact the Roscommon County Road Commission requesting a cost estimate for a bike path around the lake. Supervisor Gaylor will contact Lyon Township and Beaver Creek Township and then pursue a MDOT grant for construction of such. Trustee Ostling will contact Superintendent Mick and Supervisor Karjalainen regarding the feasibility of a bike path from the Village to the school(s). Motion by Lippert, supported by Ragan: CARRIED that the Budget Amendments be approved as presented.
ANNOUNCEMENTS: a) West Side Station Open House – Saturday, November 12, 9:00 a.m. – 3:00 p.m. West Side residents should contact their home owner’s insurance to advise them that they are within 5 road miles of a fire station. b) ACT-Now meeting Monday, November 21, 2005, 6:00 p.m. – Annual potluck dinner and Silent Auction to support the Shop With a Cop program. Bring a dish to pass and your own table setting.
Meeting adjourned at 8:32 p.m. |